OFFICE MANAGER

Tipas: Darbas     Pobūdis: Nuolatinis     Vieta: Vilnius

This is a great opportunity to become a part of our customer support team in Vilnius. You will be supporting our employees and clients at the BAA Training HQ. BAA Training has offices in Vilnius, Lithuania; Barcelona and Lleida, Spain; Ho Chi Minh, Vietnam and Zhengzhou, China. The company is constantly growing with a further possibilities to move to any of the multiple locations and departments we have. Aviation is a very fast-paced and truly multicultural world. If you are quick on your feet, like to converse in English, like meeting people from all around the world or love aviation – contact us now!

We promise a highly challenging field and wide scope of responsibilities that would initially cover:

Service clients, would it be external or internal, keeping customer experience at the highest level.
Coordinate office activities to secure efficiency and compliance to company policies.
Handle all incoming enquiries (internal-external).
Administrate documents, via internal system (DocLogix).
Assist clients on business travel requests, book travel tickets and hotels.
Approve invoices via Omniva system.
Monitor company email box, CRM and internal project management system.
Keep stock of office supplies and place orders when necessary.
Manage migration matters (writing LOIs, dealing with migration authorities and clients).
Organise entertainment flights and site excursions.
Accomplish other tasks delegated from a direct manager.

We dream about a team member who:

Has more than one year of experience in customer service.
Has better than average written and spoken communication skills.
Knows how to manage several complex projects at once.
Is able to work independently and is self-motivated.
Is flexible with good time management skills.
Is curious and has inquisitive thinking such as exploration, investigation, and learning.
Is respectful and has a positive attitude, and is service-minded.
Is full of energy and commitment.
Previous experience working with DocLogix system can be an advantage.
Has good skills in a Microsoft Office 365 environment.
Uses the English and Lithuanian language at an effective operational independent level.
Uses the Russian language (would be an advantage).

What we offer you:

A health Insurance package in compliance with company policy.
Additional holiday days in compliance with company policy.
A Wellness day to take care of yourself and relax.
Mental gym to support your emotional wellbeing from Mindletic.
Contemporary and convenient office space in a new growing AEROCITY area.
Child care zone, gym, entertainment flight with a full flight aviation training simulator.
Public transport cover during the weekdays or parking space near the office.
Discounts and special offers from various partners of the group.
Extensive on boarding plan to ease your integration into company.
Personal growth possibilities if you are eager to progress in your career, we have a bunch of examples to share.
An international and multicultural environment in vibrant industry with plenty of challenges to achieve.

Please feel free to apply to any of the above Office Manager career options and we shall discuss the requirements based on your experience.


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